Privacy Policy

We will hold and process any personal data, including sensitive (special category) data, relating to you in accordance with our legal obligations, in the manner set out in this Privacy Notice for Staff and in accordance with our Data Protection Policy.  All staff should familiarise themselves with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither this Privacy Notice for Staff nor those policies form a part of your contract of employment. 

THE INFORMATION THAT YOU GIVE US

We will collect personal information from you when you apply for a job with us and when you become an employee. The details we will collect will be ordinary personal information and special category information. We collect and use your personal information on the basis that it is necessary for performing our employment contract with you, or it is necessary to take steps before entering into the contract with you.  We also collect and use your personal information on the basis that we need to do so in order to comply with our legal obligations and to perform our duties as a public body. Where we collect your special category personal information, we do this on the basis that it is necessary for the purposes of carrying out our obligations in the field of employment law.  Special categories of personal data are personal data that reveal a person’s racial or ethnic origin, political opinions, religions or philosophical beliefs, trade union membership, genetic data (i.e. information about their inherited or acquired genetic characteristics, information about their physical, physiological or behavioural characteristics (such as facial images and fingerprints), physical or mental health, sexual life or sexual orientation and criminal records).

THE USES MADE OF YOUR PERSONAL INFORMATION

We will use your personal information for the following:

•for the recruitment process and for carrying out pre employment checks;

•for safeguarding students;rn•for checking your identity and right to work in UK;

•for checking your qualifications;

•to keep an audit trail of the checks we have made and our relationship with you in case of employment claims;

•to set up payroll and pension and to reimburse expenses;

•for dealing with HMRC;

•for communicating with you, including sending you information about the College and things which might be of interest to you;rn•to help us improve our services and to grow as a fair and responsive employer

•for carrying out our role as your employer or potential employer.

We treat your personal information with confidentiality and we do not use it for any other purposes.

HOW LONG WE KEEP YOUR PERSONAL INFORMATION

We will not keep your personal information for longer than we need it for the purposes we have explained above. The retention periods for differing record types are outlined in our Retention and Disposal Policy. When you are an employee, we will keep your personal information for as long as you work with us and then after you leave, we will keep your personal information for the time periods set out in our Retention and Disposal Policy. 

HOW WE SHARE YOUR PERSONAL INFORMATION

We may share the personal information with third-party organisations to fulfil the obligations we have as an employer and to enable us to service the purposes outlined above. We will never share your information for any other purpose without your consent. Organisations we share your data with include

-The College uses a third-party organisation, Tribepad, to manage the application process. There is a two-way sharing of data at the application, appointment and post-appointment stage. 

-The College uses a third-party organisation, eSafeguarding, to process Disclosure and Barring Checks for prospective staff.

-The College uses an outsourced Payroll Provider, EduPeople, to manage the payroll services including monthly salary, national insurance contributions, pensions and expenses.

-The College uses a third-party organisation, Everwell Occupational Health, to provide guidance on health related issues for current staffrn

-The College may share your details with an external provider to survey your views on the College, your role, your well-being and your working environment. This is help us continually improve and grow as an employer. Any responses to a survey would remain anonymous, however. For more information about how we manage your personal information please visit the College website www.burycollege.ac.uk